GRAILS – Global Responsible Artificial Intelligence League for Students

Location: International Business Academy, Havneparken 1, 6000 Kolding, Denmark.

Dates:18-22 May 2026 (arrival on Sunday, 17^th of May)

Registration deadline: 15th of February 2026. Please register HERE.

Virtual sessions:

Monday, 2 March 2026, 14:00-15:00

Monday, 9 March 2026, 14:00-15:00

Wednesday, 8 April 2026, 14:00-15:00

Monday, 27 April 2026, 14:00-15:00

Online information sessions for lecturers, coaches and international coordinators:

Wednesday, 10 December 2025, 14:00-15:00 – Follow this link to join the meeting.

Monday, 12 January 2026, 14:00-15:00 – Follow this link to join the meeting. 

Credits: 3 ECTS

Price: 320€

Please note: You cannot sign up for this programme alone. You must be part of a team of 4–6 students. Each team member must register individually, and your team must submit one motivation letter (max. 1 page) to studyexchange@iba.dk no later than 15 February 2026.You also need to choose a team name as part of the registration. Confirmation will be sent before 1 March 2026.

Download a template for the motivated letter here.

Included in the price:

• Accommodation (5 nights, Sunday to Friday)
• Breakfast (x 5, Monday to Friday)
• Lunch (x 5, Monday to Friday)
• Dinner (x 2, Monday & Thursday)

Participants are kindly requested to bring traditional snacks/sweets/candy from their home country, for the ‘International Food Tasting’ that is included in participants’ presentations of their school and country.

Health Care & Insurance

If you require healthcare, you will be asked to provide proof of insurance. Therefore, ensure that you have adequate coverage. Remember to take any necessary medication from home as well. If you have a Blue European Health Insurance Card, please bring it with you as well.

Currency & Payment

The official currency in Denmark is the Danish Kroner (DKK). Please note that the EUR is not accepted in shops/supermarkets.

Make sure you have organized several different ways to access your money in your home country before you arrive in Denmark. International credit or debit cards are accepted at most, but not all shops.

Weather

The middle of May is usually sunny but fresh in Denmark. With temperatures around 10-15 degrees during the day, it is however important to pack both light clothes and a warm jacket for the evenings and mornings. May also sees a lot of rain, and it is therefore wise to pack a raincoat or an umbrella. Please check the forecast and be prepared to dress accordingly.

Billund Airport (BLL) is the closest airport to Kolding. There is a direct bus from the airport to Kolding (no. 166), but please note that bus transportation is not very frequent in the evening.

Copenhagen Airport (CPH) is about 2.5 hours away from Kolding, with frequent train and travel times.

You can use RejsePlanen to plan your journey/buy tickets, if you are using public transportation.

Arriving in Denmark

If you arrive by train or bus, you will usually come to the Kolding Train station.

If you are flying – the nearest airport to Kolding is Billund Airport.

The fastest way to get to Kolding from Billund Airport is by bus no. 166.

You can check the schedule for the bus 166 here. Remember to look at Billund Lufthavn – Billund – Kolding when travelling to the IBA. When travelling back, you need a schedule for Kolding – Billund – Billund Lufthavn. Note that there is also a separate schedule for Sundays and other weekdays.

The price for one ride is 74 DKK. You cannot pay by card on the bus, so please make sure you have cash to pay for the ticket or use the App called “Rejsebillet” (available in English) or use the ticket machine before exiting the airport terminal. See the screenshots below.

Taxis are rather expensive in Denmark, but if you come with the group, it might be an option to explore. Uber is not operating in Denmark.

If you are flying to Copenhagen Airport, you can buy the train tickets upfront on the official website here or at the ticket kiosks right at the Airport Terminal.

Another way you can buy bus ticket is upon arrival at Billund Airport (just before the exit at the terminal). You can also find information on the different routes and buses, where you can pre-purchase your ticket and pay with cash or by card at the automat – see below.

Kolding Hotel Apartments

Kedelsmedgangen 2,

DK-6000 Kolding, Denmark

https://www.koldinghotelapartments.com/

The rooms are pre-booked for participants of the international week. Students will be divided into apartments by gender, and each apartment has the capacity for six students (two in each bedroom), with a shared kitchen and bathroom. The accommodation is in downtown Kolding, around 1.5 km away from the IBA Campus (7-10 minutes’ walk).

Please remember that you get breakfast at the IBA, not at the hotel.

Your accommodation is booked from Sunday, 17th May 2026, 15:00 until Friday, 22nd May 2026, 12:00.

You will need to check out of the hotel and take your belongings with you to the IBA on Friday morning, the last day of the programme.

If you want to arrive earlier/leave later than the indicated dates, you will need to make the accommodation arrangements on your behalf.

Please read the Hotel Rules:

CHECK-IN AFTER CLOSING HOURS (Arrival after 22:00)

Upon arriving outside the opening hours of the reception, your keycard will be placed in our safebox outside the reception.

The code for the safebox you will get by contacting the reception within the opening hours.

Outside the opening hours of the reception, you will be able to call the guard on +45 4017 5418.

ID

At check-in, all guests in the apartment must present a valid photo ID. If requested, the ID must also include an address. All guests are asked to fill in a form with address, name, nationality and other information. This is to fulfil the requirements in relation to current Danish legislation.

Inventory

As a tenant, you are responsible for the furniture in the apartment. In special cases, a deposit may be charged for the booking. This will be announced prior to arrival.

Quiet after 10 pm.

After 22:00 there must be peace and consideration must be given to the hotel’s other guests. Do you experience unnecessary noise and noise after 10 p.m., you can contact our guard on tel. 40 17 54 18

Non-smoking apartments

All the hotel’s apartments are non-smoking apartments. Smoking must take place outdoors. Use the outdoor metal ashtrays or borrow an ashtray at reception.

Internet Access

Free Wi-Fi is available at the hotel, and access will be provided by the hotel reception.

On campus, free Wi-Fi is available. You will be provided with the login information upon arrival.

IBA has one campus located in the city centre of Kolding. It is only a 7-min walk from the main train and bus Kolding station.

Address: Havneparken 1, 6000 Kolding, Denmark

Opening Hours: 07:30 – 22:00

The 1 hour sessions will include

1. Project Kick off
2. What is responsible AI
3. Q&A with judges
4. Q&A with the IBA project Team.

Online information sessions for lecturers, coaches and international coordinators:

Wednesday, 10 December 2025, 14:00-15:00 – Follow this link to join the meeting.

Monday, 12 January 2026, 14:00-15:00 – Follow this link to join the meeting. 

Virtual sessions:

Monday, 2 March 2026, 14:00-15:00

Monday, 9 March 2026, 14:00-15:00

Wednesday, 8 April 2026, 14:00-15:00

Monday, 27 April 2026, 14:00-15:00

Registration deadline: 15 February 2026

Please note: You cannot sign up for this programme alone. You must be part of a team of 4–6 students. Each team member must register individually, and your team must submit one motivation letter (max. 1 page) to studyexchange@iba.dk no later than 15 February 2026.You also need to choose a team name as part of the registration. Confirmation will be sent before 1 March 2026.